VantagePoint is an enterprise providing professional placement services authorized by the Minister of Health, Labor and Welfare, and in that capacity it is fully committed to its obligation to society with regard to the protection of all personal data it handles, and places importance on the protection of the rights of the data subjects and the laws and regulations pertaining to personal data. VantagePoint declares hereby that it will devise a compliance program to give concrete expression to the policy set out below, and maintain a constant awareness of developments such as the latest trends in information technology, changes in social requirements, and changes in the management environment, and devote company-wide efforts to the continual improvement of its management system for the protection of personal data.

1. VantagePoint shall limit its collection, use, and provision of personal data only to the extent necessary for its legitimate business operations, hiring of employees and personnel administration, and personal data will not be collected, used and provided beyond the necessary scope. VantagePoint will also take necessary measures to this purpose.
2. VantagePoint shall observe all laws, regulations, and other rules relating to the protection of personal data.
3. VantagePoint shall, in order to prevent risks such as leakage, loss, or damage of personal data, continuously improve proper security measures, and allocate management resources appropriate for its business circumstances. Additionally, in the event of an emergency, VantagePoint shall promptly take corrective measures.
4. VantagePoint shall respond promptly, sincerely, and appropriately to any complaints or inquiries regarding the handling of personal data.

All enquiries relating to protection of personal data

VantagePoint K.K. Privacy Officer

Roppongi Hills North Tower 3F 6-2-31 Roppongi, Minato-ku, Tokyo, 106-0032 Japan

E-mail: info@vpointcareers.com

TEL: 03-5413-4433(Contact hours 9:30～17:30 Weekdays except public holidays)　

* Enquiries raised during the end of year holiday period will be serviced on the next working day following the holiday period.

*Phone calls may be recorded for the purposes of confirmation, record-taking, and similar.

Generally understood items regarding retained personal data

1. Business Name, Address, and Representative Name
   VantagePoint K.K.
   Roppongi Hills North Tower 3F 6-2-31 Roppongi, Minato-ku, Tokyo, 106-0032 Japan
   Managing Partner Duncan Harrison


2. Contact details of the Privacy Officer
   E-mail: info@vpointcareers.com
   TEL: 03-5413-4433(Contact hours 9:30～17:30 Weekdays except public holidays)
   * Enquiries raised during the end of year holiday period will be serviced on the next working day following the holiday period.
   *Phone calls may be recorded for the purposes of confirmation, record-taking, and similar.


3. Details of all retained personal data and its purpose of use
   Details of the personal information which will be retained and its purpose of use are as follows:
   
   

    [Personal information of job applicants related to the paid recruitment service]

   1. In order to undertake paid recruitment services (including the procedures required under relevant laws and ordinances, such as the Employment Security Act, management of members and employees, contacting related parties, information related to the service, introduction of employment opportunities, introductions to employers, management of filled positions, etc.).

   [Personal information of users of our outsourcing referral service]

   1. For various procedures related to use of the service, provision of the service, and guidance of information related to the service

   [Personal information of applicants applying for positions at this company]

   1. For employment related work (contacting associated parties, selection of candidates and jobs, etc.)

   [Personal information of employees of this company]

   1. For human resource management (social insurance procedures, employee welfare, performance evaluation, etc.) and company PR operations (content for articles related to this company, etc.).

   [Personal information of executives and employees of business partners]

   1. In order to conduct business negotiations and fulfill contracts, manage business partner information, process payments and deposits, and perform other necessary works related to our business purposes.

   [Personal information of individuals who have contacted us, raised a complaint, or similar actions]

   1. For dealing with relevant matters, complaints, etc., as well as conflict resolution.


4. Contact for complaints regarding the handling of retained personal data, requests for disclosure, etc.
   Enquiries regarding the handling of personal information for disclosure are handled by:
   
   VantagePoint K.K.
   Roppongi Hills North Tower 3F 6-2-31 Roppongi, Minato-ku, Tokyo, 106-0032 Japan
   E-mail: info@vpointcareers.com
   TEL: 03-5413-4433(Contact hours 9:30～17:30 Weekdays except public holidays)
   * Enquiries raised during the end of year holiday period will be serviced on the next working day following the holiday period.
   *Phone calls may be recorded for the purposes of confirmation, record-taking, and similar.
   


5. Procedures regarding requests for disclosure, etc.
   We will handle requests for disclosure (such as those listed below) of personal information from the individual in question and proxies.
   1. Notification of purpose of use
   2. Disclosure (including records provided to third parties)
   3. Revision, addition, or deletion of details
   4. Suspension of use, erasure, and suspension of supplying to third parties
   Please contact our Privacy Officer (see 4, above) when making a request for disclosure or similar.
   We will then inform you of the specific process.


6. Measures taken for the secure management of retained personal information
   We will prevent unauthorized access to personal information entrusted to us, and the loss, destruction, falsification, and leakage of personal information by taking organizational, physical, personnel, and by restricting access to personal information files, recording access logs, and implementing security measures to prevent unauthorized access from outside the company.

Purposes of use of personal information acquired via methods other than directly in writing

The purpose of use of personal information will, as a general rule, be made clear to the individual, and the individual will indicate their acceptance of that use, before they provide the information. In all other cases the individual will be notified, or a public notification will be made.

1. Personal information received in the course of paid recruitment services

   For the purposes of undertaking procedures required under the relevant laws and ordinances such as the Employment Security Act, management of members and employees, contacting related parties, introduction of employment opportunities, introductions to employers, management of filled positions, use in statistics and analysis for publication, and other activities within the scope of such paid recruitment services.

2. Personal information provided by users of our outsourcing referral service

   The information will be used within the scope of purposes such as managing user information, contacting users, introducing outsourced projects, providing information to the ordering company, managing projects, and statistics and analysis for publication in various media, etc.

3. Personal information received during the selection of employees

   For the purposes of contacting related parties, sending of documents, selection, employment procedures, human resources management after entering the company, and other activities within the scope of such services.

4. Telephone recording of contacting related parties, etc.

   Telephone calls may be recorded for the purposes of confirming the content of calls and making records, etc.

About Cookies

VantagePoint uses Cookies and JavaScript to protect your privacy and make our site more convenient, and collects the information you provide to us, with the exclusion of those that can be used to identify specific individuals. VantagePoint also uses third party advertising tools and analytics tools which acquire user activity history within our website. Users of VantagePoint’s website can refuse some or all of browser cookies, and set browser to display a warning whenever our website sets or accesses a cookie. Please note that disabling or refusing cookies may result in the inability to access some portions of VantagePoint’s website, or prevent some features from functioning properly.